How Payment Flexibility Can Increase Hotel Sales and Profitability

Different guests and clients have different financial situations and preferences. Some might prefer to pay in  installments to manage their cash flow better, while others might choose to use digital  wallets like PayPal or Apple Pay for added security and convenience.
By Lauren Hall, CEO and Founder of iVvy - 11.3.2024

Guests expect convenience and flexibility at every turn – including when it comes to paying  for their hotel experience. One powerful, yet often overlooked sales strategy is offering  flexible payment options. By meeting these expectations, you can attract more bookings  and enhance the overall customer experience. 

Discover how payment flexibility can be a game-changer for your hotel sales strategy – and how to use it. 

Understanding Payment Flexibility 

Making sure guests have plenty of payment options and terms that work for them is what  payment flexibility is all about. This could mean accepting different payment methods like  credit cards, digital wallets, and bank transfers, and offering flexible payment plans such  as instalment payments or pay-at-checkout options. By giving guests a range of ways to  pay, you make it easier for them to book with your hotel, significantly impacting your sales.  

And remember, payment flexibility isn’t just about hotel guests – it also applies to meeting  and event planners, private hiring, and any other sales happening in our hotel space. 

Meeting Guest and Client Expectations 

Today’s travelers and event planners are accustomed to the seamless payment  experiences they encounter with online retailers and service providers. They expect the  same level of convenience and choice, whether they’re booking a hotel room or hiring out  venue space. By offering flexible payment options, you meet these expectations head-on,  reducing friction in the booking process. This can be particularly appealing to millennial  and Gen Z travelers and professionals, who often prioritize convenience and technological integration in their purchasing decisions, as well as corporate clients looking for efficient  and straightforward payment solutions. 

Attracting a Broader Audience 

Payment flexibility can help you tap into a broader market. Different guests and clients  have different financial situations and preferences. Some might prefer to pay in  installments to manage their cash flow better, while others might choose to use digital  wallets like PayPal or Apple Pay for added security and convenience. By catering to diverse  needs, you can attract a wider audience, including those who might otherwise be deterred  by limited payment options. 

Implementing Installment Payments 

One of the most effective ways to offer payment flexibility is through installment payments.  This option allows guests and clients to spread the cost of their stay or event over several  months, making it more manageable for them. For instance, a guest might prefer to pay for  a week-long vacation in three or four installments rather than a lump sum upfront, or an  event planner might find it easier to budget for a venue space by paying in installments. 

By partnering with a venue payment service provider like iVvy Pay that offers installment  plans, you can seamlessly integrate this option into your booking process. Ensure that the  terms are clear and transparent, so guests and clients know exactly what to expect. This  builds trust and encourages more bookings. 

Implementing Flexible Cancellation Policies 

Payment flexibility isn’t just about how guests and clients pay but also about how they  manage their bookings. Offering flexible cancellation policies can significantly enhance the  guest and client experience and boost sales. For example, allowing guests to cancel or  modify their reservations without penalty up to a certain date can provide them with peace  of mind and encourage them to book with confidence. Similarly, offering flexible terms for  event cancellations or postponements can make your hotel’s venue space more attractive to event planners. 

Guests and clients appreciate the ability to make changes to their bookings as their plans  evolve. For hotel sales, this flexibility can translate to more revenue. Just make sure your  policies are clearly communicated during the booking process to avoid any confusion or  frustration. 

Promoting Your Flexible Payment Options 

Once you’ve implemented flexible payment options, you need to promote them effectively in your sales strategy. Use clear and compelling language to communicate the benefits of  flexible payments, such as convenience, security, and choice. 

Consider creating targeted marketing campaigns to showcase your flexible payment  options to different segments of your audience. For instance, you might run a campaign  focused on promoting installment payments for families planning summer vacations or  digital wallet options for tech-savvy millennials. For event clients, emphasize the ease and  security of your payment solutions for venue hires. 

Monitoring and Adapting Your Strategy 

As with any strategy, it’s essential to monitor the effectiveness of your payment flexibility  options and adapt as needed. Use analytics to track booking patterns, conversion rates,  and feedback related to your payment methods. This data can provide valuable insights  

into what’s working and where there might be room for improvement, allowing you to refine  your approach and maximize sales opportunities. 

Stay informed about emerging payment technologies and trends to keep your hotel sales  strategy at the forefront of the industry. 

Greater Payment Flexibility for Increased Hotel Sales

By incorporating flexible payment options, you can remove barriers to booking and make it  easier for guests and clients to choose your hotel. This can lead to higher occupancy rates,  more venue hires, and ultimately, more hotel sales. 

Take a closer look at your hotel’s current payment options and consider how they can be  more flexible or inclusive. By doing so, you will not only improve your sales performance  but also build a reputation for exceptional service and adaptability. Your guests, your  clients – and your bottom line – will thank you.

Lauren Hall is the CEO and Founder of iVvy, a a renowned software company that provides automation and cloud-based technology to help venues fill their function calendars and planners create unforgettable events. Lauren’s passion for entrepreneurship and over 25 years of business management experience at the executive and board levels make her a highly successful businesswoman. She has built multiple companies from startup to strategic and financial exit in various industries, including manufacturing, retail, advertising and technology, both in South Africa and Australia. Lauren co-founded iVvy in 2009 and has since overseen its growth to 10,000+ clients in 13 countries, expanding to New Zealand, Asia, Europe and North America.

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