Not every hotel has a full-service accounting department; some outsource financial services to a third-party to streamline processes and keep overhead to a minimum. Such is the case at Fusion Resort in Treasure Island, Fla. Operated by First Choice Hotel Management (FCHM), the company partnered with Grachan & Company, Certified Public Accountants, to oversee the property’s financials.
With the accounting firm located in Lynchburg, Va., and the all-suite vacation destination located on a barrier island in the Gulf of Mexico, FCHM needed a robust cloud solution to capture and digitally share relevant data. Already working with Aptech, the industry standard for hospitality financial management, FCHM migrated to the company’s next generation enterprise accounting solution, PVNG.
PVNG is a game-changer in the world of hotel accounting. It features the Accounts Payable, Accounts Receivable, General Ledger, Statistics, Financials, and Bank Reconciliation modules that both FCHM and Grachan & Co. require, along with much-needed web browser navigation to upload the hotel data remotely. PVNG also contains OCR invoice processing, a myriad of payment options, drill-down capabilities in financial statements and reports, and the ability to handle single or multi-property accounting. It can also be deployed as a hosted service.
“Managing accounting processes remotely can be challenging if you don’t have the right technology,” said William Grachan, principal of the accounting firm. “When Aptech replaced its first generation accounting system with PVNG, we were thrilled. The maneuverability of this web-based solution is making it so easy for us to generate a full set of financials, from income statements to supporting schedules and more. Everything we need is readily accessible in PVNG.”
For more than 50 years Aptech has been creating solutions that increase its customers’ performance and profitability. The company takes great pride in offering the best back office, budgeting/forecasting, and business intelligence solutions in hospitality. The company attributes its success and longevity to its client/employee relationships, with each hotel proud to become a long-term partner.
“Aptech has been tremendous to work with over the years,” Grachan said. “We are familiar with the company and how they do business. PVNG does everything that today’s accounting software needs to do – it enables us to modify reports quickly and tweak standardized forms to meet Fusion Resort’s specific needs. Remote access to hotel data, coupled with Aptech’s tremendously responsive support, makes PVNG irreplaceable. There is nothing I would change with the software or our relationship with Aptech. They are in a word – terrific!”
Cam Troutman, Aptech Vice President, had this to say: “Time and again our customers say PVNG is one of the best hospitality financial systems on the market. It is very user friendly, flexible, easy to navigate, and it makes hotel accounting – whether onsite or outsourced – more efficient. We are delighted that this cloud platform is enabling Grachan & Company to manage and review Fusion Resort financials from anywhere. With PVNG, William and his team can quickly generate financial statements and reports that First Choice Hotel Management can access as soon as they are completed.”
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